Workflows
Requisition and purchase order approval, blocked invoice release, approval for new articles and vendors.
Independent SAP MM / IS-Retail consultant
Procurement and retail processes that work on the shop floor, not only in the blueprint.
I have worked in SAP since 2017 with retail, FMCG, textile and manufacturing clients in India and Dubai (UAE) on S/4HANA, ECC, AFS and IS-Retail programs. I implement and migrate SAP Materials Management and SAP Retail, from the article master to the invoice, and I train the teams who run it every day.
9+years in SAP, since 2017
60+SAP projects
5end-to-end S/4HANA implementations
350+outlets live across 38 cities
300+users trained
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Services
SAP MM and IS Retail, covered end to end
Most problems in retail SAP sit where master data, procurement and store operations meet. That overlap is what I work on.
Master data design, governance rules and migration for both MM and IS Retail.
SAP MM
- Material master
- Vendor master / business partner
- Purchasing info record
- Source list
- Quota arrangement
- Purchase price condition records
- Service master
- Batch master
- Bill of material for subcontracting
SAP IS Retail
- Article master: single, generic, variants, sets, displays, prepacks
- Site master: stores and distribution centres
- Merchandise category
- Merchandise category hierarchy
- Article hierarchy
- Characteristics and classes for generic articles
- Assortments
- Listing of articles to assortments
- Sales price condition records
Every procurement cycle, configured from requisition to payment, with GST.
- Domestic procurementRequisition, purchase order, goods receipt and invoice verification.
- Import procurementImport purchase order with customs duty conditions, bill of entry, goods receipt and vendor invoice.
- SubcontractingComponents issued to the vendor, finished item received, component consumption posted.
- Service procurementService purchase order, service entry sheet and acceptance, then invoice.
- Stock transport ordersSite-to-site and intercompany transfers, including DC to store.
- ConsignmentVendor-owned stock at your site, settled as it is withdrawn.
- Asset and cost-centre procurementAccount-assigned purchase orders for assets, cost centres and projects.
- Contracts and scheduling agreementsOutline agreements with release orders and delivery schedules.
- Vendor returnsReturn purchase orders and return deliveries with credit memos.
- Retail allocation and collective ordersAllocation tables to split stock across stores and collective purchase orders.
- Release strategyApproval levels for requisitions and purchase orders.
Inventory transactions and movement types, with account determination.
- Goods receipt against purchase orderReceipt into unrestricted, quality or blocked stock.
- Goods receipt without purchase orderReceipts with no reference document.
- Initial stock uploadOpening stock at cutover.
- Goods issue to cost centreConsumption posted to a cost centre.
- Goods issue to order or projectConsumption for internal orders and projects.
- ScrappingWrite-off of damaged or expired stock.
- Transfer posting: site to siteOne-step and two-step transfers between plants or sites.
- Transfer posting: storage location to storage locationMovement inside one site.
- Transfer posting: material to materialArticle code correction with stock.
- Stock type changesQuality to unrestricted, unrestricted to blocked and back.
- Positive and negative adjustmentPhysical inventory count, recount and posting of differences.
- Return to vendorReturn delivery against the original receipt.
- Subcontracting stockComponents provided to the vendor and their consumption.
- ReservationsPlanned goods issues and transfers.
The standard reports I set up, train users on and use for reconciliation. Custom reports are under WRICEF.
Purchasing
- Purchase orders by PO number
- Purchase orders by vendor
- Purchase orders by material
- Purchase orders by account assignment
- List of purchase requisitions
- General analysis of purchasing documents
- Info records by vendor
- Info records by material
- Subcontracting stock monitoring
- Outline agreements by agreement number
Inventory
- Stock overview
- Warehouse stocks of material
- Material document list
- Stock on posting date
- Stock in transit
- List of stock values
- Shelf life expiration list
- Reservation list
- Physical inventory: list of differences
- Physical inventory list
Invoice verification
- Invoice document list
- Invoice overview
- Blocked invoices
- GR/IR balance list
IS Retail
- Stock overview for articles and sites
- Replenishment monitor
- POS interface monitor
- IDoc list for POS and integration checks
For custom objects I write the functional specification, test the build and take it through sign-off.
Reports
Purchase register, GRN register, pending purchase orders, stock ageing, vendor performance, store-wise stock and sales.
Interfaces
POS sales inbound, article and price outbound to POS, and LS Retail, Vinculum and Gofrugal through SAP CPI.
Conversions
Article, vendor, info record, price, open purchase order and opening stock loads at cutover.
Enhancements
Purchase order checks, goods movement checks, invoice checks and custom fields.
Forms
Purchase order print, GRN slip, debit note, gate pass, price labels and barcode stickers.
Implementation
S/4HANA and IS-Retail builds: article, site, assortment, merchandise hierarchy, procurement, pricing and GST.
Enquire →AFS to IS-Retail
Migration from AFS, plus merger, demerger and carve-out support.
Enquire →Data migration and cutover
Planning and execution, from load templates to the go-live weekend.
Enquire →Post go-live support
Stabilisation, issue resolution and end-user training after go-live.
Enquire →
Retail integrations
LS Retail
Vinculum
Gofrugal
Mayank
SharePoint
Snowflake
SAP CPI
Fiori
Projects
Where I have done this before
A selection of the retail, FMCG, textile and manufacturing programs I have worked on, grouped into implementation, migration and support, with my part in each.
Apparel Group
Configured article, site and assortment for brands including ALDO, Bath & Body Works, Victoria's Secret and Calvin Klein. Prepared the business blueprint, mapped retail procurement and pricing, and ran SIT, UAT and go-live support for 350+ outlets across 38 cities.
Read the case →House of Anita Dongre
Worked across MM and PS. Managed data migration, IDoc corrections and cutover, moving article, purchase, inventory and project data with 100% accuracy in 1 month and 20 days, followed by article conversion and post-merger support.
Read the case →Carrefour
Configured article master, merchandise hierarchy and merchandise categories. Integrated a third-party system for master data, purchase orders and inward processes, and LS Retail for master data and MRP synchronisation. Implemented SharePoint-based document and data attachments.
Read the case →Seddiqi Holding
Worked on the project kick-off, explore phase and solution demos for a luxury watch and jewellery retailer, and prepared the design deliverables: business blueprint (BBP), Key Data Structure (KDS) and BPML.
Read the case →Yashri Nilesh Ghanshyam Silks
Conducted the As-Is study, designed the To-Be processes and prepared the business blueprint for MM and retail requirements as MM consultant.
Read the case →Honestly Italian Pvt. Ltd.
Prepared the BPML, BBP and KDS for food-manufacturing processes, then handled configuration, UAT support and final cutover.
Read the case →Nitin Spinners Ltd.
Configured SAP MM end to end, including GST and tax configuration. Supported shop-floor integration and print layout requirements.
Read the case →Caprihans India Ltd.
Wrote the functional logic for custom upload programs and loaded material master, info records, source lists, batches, open purchase orders and inventory. Carried out interface mapping and functional testing.
Read the case →JG Hosiery
Executed the company demerger in SAP ECC, including effort estimation and company code validation. Also guided the team in the early stage of the ongoing S/4HANA Fashion (FMS) implementation.
Read the case →Mafatlal Industries
Provided SAP MM post go-live support for an integrated textile mill (spinning, weaving and processing), handling day-to-day procurement and inventory issues and end-user queries.
Read the case →Metro Brands
Tested MRP and store replenishment planning for a footwear retail chain and delivered new replenishment requirements.
Read the case →Cairn Oil & Gas
Designed the non-moving and slow-moving inventory (NMI / SMI) report and the approval mechanism for unblocking stock, validated inventory data and prepared the approval-matrix format during the support transition.
Read the case →Nirma Ltd.
Supported procurement, stock transport orders and inventory management in production. Delivered GST and release strategy training to business users.
Read the case →Ajay Pipes
Built the MM audit report with movement reason codes, corrected the stock ledger, changed the GST purchase register and 8-digit HSN prints, set up a new plant and ran mass data uploads with BDC and LSMW.
Read the case →Hinduja Global Solutions (HGS) / NXT Digital
Tested and fixed the purchase order process and PO output determination, resolved billing and STO print issues, and supported vendor master and ageing reports after migration.
Read the case →KIIT / KIMS
Took over SAP support after knowledge transfer across MM, FICO and SLCM, redesigned the note-sheet approval process and prepared the interface blueprint for KIMS / Hinai.
Read the case →AIA Engineering
Fixed cost runs with activity allocation and distribution cycles, linked work centres to cost centres, ran test costing and wrote user manuals.
Read the case →Detox Group
Handled MM support and the GST rollout: stock transport orders (inter-state and intra-state, same and different company code), import process, pricing and tax procedure, GR/IR clearing, invoice verification issues, the GSTR-1 report specification and user manuals.
Read the case →Indo Count Industries
Provided SAP support during the GST rollout for the home textile, spinning and retail businesses, resolving GST-related issues in purchasing and sales transactions.
Read the case →Other SAP MM / IS-Retail engagements
Shorter engagements with Royal Enfield, Mahindra CIE, Enpro Industries, Maharashtra State Warehousing Corporation, DMart, Zuari / Adventz, Electronica and Pyrotech Workspace Solutions.
Shorter engagements across industries:
- Royal Enfield (automotive): Fiori stock report and Fiori transfer-posting app specifications
- Mahindra CIE Automotive (automotive components): MM support take-over through knowledge transfer, MM SOPs for stock counting, vendor late-inward lock and down-payment approval
- Enpro Industries (engineering): MM process design, user manuals and multi-plant purchase order validation
- Maharashtra State Warehousing Corporation (government warehousing): service entry sheet, stock inspection and automatic invoice posting
- DMart (grocery retail): generic article versus pre-pack gap analysis
- Zuari / Adventz Group (chemicals and fertilizers): ERSA material type upload and invoice tolerance testing
- Electronica (manufacturing): mass update of source lists and purchase info records using BDC
- Pyrotech Workspace Solutions (furniture): PS As-Is study
Approach
How an engagement runs
Every engagement follows the same four stages, from understanding your business to handing over a working system. Each stage ends with a document you sign off before the next one starts.
- Stage 1
Understand
I study your business process end to end with the people who run it: buyers, store and warehouse teams, and finance. The current way of working is recorded as the As-Is process.
Output As-Is process document
- Stage 2
Design
Based on the As-Is, we decide the To-Be process together. A fit-gap analysis then shows what standard SAP covers and where configuration or development is needed.
Output To-Be design and fit-gap list
- Stage 3
Build and test
I configure the agreed design and close the gaps. The solution is tested in unit, integration and user acceptance cycles, using your own articles, vendors and sites.
Output Configured system and signed-off test results
- Stage 4
Hand over
Key users are trained, data is migrated and the cutover is carried out. I stay with your team through go-live and the first month-end, then hand over full documentation.
Output Live system, trained users and documentation
Training
Learn it the way it is used on projects
Each course explains the business process first and then walks through it in SAP, screen by screen, the way it is done on real projects.
What you get
- Course documents with explanation. Each topic is written up step by step: the business process first, then how it is done in SAP, with screenshots.
- A Google Drive link to read them. The link is sent to you on WhatsApp after payment.
- Access for your own Gmail ID only. The documents are shared with the one Gmail ID you give me. They open for reading when you are signed in with that ID and cannot be opened from any other account.
The documents are for reading online. They are for the enrolled student only and may not be shared, copied or redistributed.
SAP MM
For freshers, end users and people moving into a functional consultant role.
What you will cover
- Enterprise structure and master data
- Procurement cycle and special procurement
- Inventory management and valuation
- Invoice verification and MM-FI integration
SAP MM + IS Retail
The complete SAP MM course, plus IS Retail for people who want to work on retail projects.
What you will cover
- Everything in the SAP MM course
- Article, site and merchandise category setup
- Assortment, listing and pricing
- Allocation, replenishment and promotions
- Store operations
Corporate workshops
For project teams and key users, shaped around your own processes and system.
What you will cover
- Key-user training before go-live
- S/4HANA Retail delta sessions
- Master data governance workshops
- Agenda agreed with you in advance
Guides
Process guides I have prepared
Free reference material from my training sessions. Each guide opens as its own page with the full diagram, department roles and step-by-step flow.
SAP MM
MM Organizational Structure
Company code, purchasing organization, purchasing group, plant and storage location: how they connect, what each one means, and a worked example with codes.
Open the guide → ProcurementProcure-to-Pay (P2P)
The complete purchasing cycle, from a department's requirement through quotations, purchase order and approval to goods receipt, invoice verification and vendor payment.
Open the guide → ProcurementImport Procurement
Buying from an overseas vendor: import purchase order, shipment and customs clearance, goods receipt at landed cost, invoice verification and foreign payment.
Open the guide → ProcurementConsignment Purchase
Keeping the vendor's stock at your premises and paying only for what is used, from consignment order and receipt through withdrawal to settlement and payment.
Open the guide → ProcurementReturn Purchase Order
Returning material to the vendor: rejected stock, return purchase order, goods issue to the vendor, credit note and adjustment against the vendor payable.
Open the guide → Stock transferIntra-Company STO
Moving stock between two plants of the same company code, from the stock transport order through delivery, goods issue and transit to goods receipt.
Open the guide → Stock transferInter-Company STO
Moving stock between plants of two company codes in one group: the receiving company orders, the supplying company delivers and bills at a transfer price.
Open the guide → Process flowMake-to-Order (MTO)
From customer inquiry to payment and order settlement, with every department's role in one swimlane diagram.
Open the guide → Process flowMake-to-Stock (MTS)
From the demand forecast to customer payment and month-end variance settlement, with goods made ahead of customer orders.
Open the guide →Writing
Blogs on SAP Community
I have been a member of SAP Community since August 2017. These are my blog posts on finding the right technical object and loading articles in SAP Retail.
28 Sep 2023
Decoding SAP SE80: The Ultimate Guide to Finding BAPIs, BADIs, Tables, and Workflows
How to use SE80 to trace the objects behind a standard transaction.
Read on SAP Community → 19 Sep 2023BAPI WRF_MATERIAL_MAINTAINDATA_RT Explained – Uploading Articles in SAP Retail
The upload template and the BAPI used to create retail articles in bulk.
Read on SAP Community → 12 Sep 2023How to Find the Right Function Module or BAPI in SAP for Data Upload or Reporting
Three ways to locate a function module for a new report or upload program.
Read on SAP Community →Questions
Before you get in touch
Do you take freelance and contract SAP projects?
Yes. I am an independent SAP MM / IS-Retail consultant available for freelance and contract projects, remote or on-site. Typical work is S/4HANA and IS-Retail implementation, AFS to IS-Retail migration, data migration and cutover, and post go-live support.
Which industries have you worked in?
Retail (fashion, luxury, hypermarket, grocery and footwear), FMCG, textile, manufacturing, pharma, automotive, engineering, oil and gas, education and healthcare, and government warehousing. That includes fashion retail with 350+ outlets across 38 cities and luxury retail in Dubai.
How does an engagement start?
Send an enquiry with your system (ECC or S/4HANA), the number of sites and your timeline. Every engagement then runs in four stages, Understand, Design, Build and test, and Hand over, and each stage ends with a document you sign off.
Do you work with third-party retail systems?
Yes. I have worked with LS Retail, Vinculum, Gofrugal and Mayank, with integration through SAP CPI, including POS sales inbound and article and price outbound to POS.
How are the SAP MM and IS Retail courses delivered?
You get course documents with step-by-step explanations and screenshots, shared through a Google Drive link on WhatsApp after payment. Access is given to your own Gmail ID only, and the documents are for reading online by the enrolled student.
Which course should I choose?
Choose SAP MM if you are a fresher, an end user or moving into a functional consultant role. Choose SAP MM + IS Retail if you want to work on retail projects; it includes the full SAP MM course. For a project team or key users, ask for a corporate workshop.
Are the process guides free?
Yes. The process guides on this site, from P2P and import procurement to stock transport orders, MTO and MTS, are free to read online.
Enquiry
Tell me what you need
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About
One consultant, two specialisms, no hand-offs
I am Harshvrdhan Rathore, an independent SAP MM / IS-Retail consultant based in Jaipur. I have worked in SAP since 2017 with retail, FMCG, textile and manufacturing clients in India and Dubai (UAE), and I am available for freelance and contract projects in India, the UAE and remote.
I work directly with the people who own the process, so the person who scopes your work is the person who delivers it. The training comes from the same place: what I teach is what I configure and support on live systems, including the parts that usually go wrong.
Direct contact
- @itwalaharsh
- linkedin.com/in/harshvrdhanrathore
- SAP Community
- harshvardhan_Rathore
- Location
- Jaipur, Rajasthan, India
- Capability profile
- Download the PDF
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